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Tender Notice



Invitation for Quotation


Admn-11/2/2016

Dated: 27/9/2017

Embassy of the Islamic Republic of Pakistan Jl. Mega Kuningan Barat, Block E.3.9 Kav. 5-8, Jakarta invites the sealed bids/quotations for sale 43 old items on the bases of "where and whatsoever condition".

a. Bids along with copies of ID cards (KTP) or company documents should reach Embassy on or before October 13,2017 on the address given below.

b. The items can be inspected during office hours (From 9.00 hrs to 17.00 Hrs) at the Embassy of Pakistan Jakarta on or before October 13,2017.

c. Embassy of the Islamic Republic of Pakistan reserves the right to reject /accept any bid(s).

d. Bids received after the due date will not be accepted.

For further details please contact following:


(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: parepjakarta@mofa.gov.pk

List of Items


S.No

Description

Numbe Of Articles

1

AC Panasonic 1 PK

1

2

AC Panasonic 1 PK

1

3

AC Panasonic 1 PK

1

4

Water Heater Ariston

1









Invitation for Quotation


Admn-11/2/2016

Dated: 11/4/2017

Embassy of the Islamic Republic of Pakistan Jl. Mega Kuningan Barat, Block E.3.9 Kav. 5-8, Jakarta invites the sealed bids/quotations for sale 43 old items on the bases of "where and whatsoever condition".

a. Bids along with copies of ID cards (KTP) or company documents shold reach Embassy on or before April 28, 2017 on the address given below.

b. The items can be inspected during office hours (From 9.00 hrs to 17.00 Hrs) at the Embassy of Pakistan Jakarta on or before April 28, 2017.

c. Embassy of the Islamic Republic of Pakistan reserves the right to reject /accept any bid(s).

d. Bids received after the due date will not be accepted. 0900 to 1700 hours

For further details please contact following:


(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: parepjakarta@mofa.gov.pk







Tender


No. AC-12/2016

21st December, 2016

Sealed bids are invited from reputable and registered firms/contractors, registered with Income Tax and Sales Tax Department, for the Construction of the Store room (Aprox.34. M sq.) Of the Embassy of the Islamic Republic of Pakistan in Jakarta as per following datelines:

a. Tender documents ( Instructions to bidder, Form of Bid , Bill of Quantities , Bidding Data, Conditions of contract ) may be collected free of cost from the undersigned during the office hours (from 0900 hrs to 1700 hrs) or can be downloaded from http://www.mofa.gov.pk/indonesia/ till 17th January, 2017

b. Duly completed documents prepared in accordance with the instructions in the bidding documents must reach on or before 1400 hrs , 17th January 2017 to the undersigned

c. Bids will be opened in the presence of all bidders or their representatives on 17th January 2017 at 1430 hrs in the Embassy of the Islamic Republic of Pakistan, Jakarta

d. Interested bidders can visit the site on request during working hours i.e. 0900 to 1700 hours

e. Embassy of the Islamic Republic of Pakistan reserves the right to reject/accept all/any bid(s) (Under PPRA Rule 33).

f. The amount of the bid security is 2% of Bid Price.

g. Completion time of the project will be 30- days.

h. Bids received after the due date will not be accepted


(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: pakembassyjakarta@gmail.com







INSTRUCTIONS TO BIDDERS




(Note: These Instructions to Bidders along with Bidding Data will not be part of the Contract and will cease to have effect once the contract is signed.)


A. GENERAL

IB.1 Scope of Bid
1.1 The Embassy of the Islamic Republic of Pakistan, Jakarta as defined in the Bidding Data hereinafter called "the Employer" wishes to receive bids for the construction works as described in these Bidding Documents, and summarized in the Bidding Data hereinafter referred to as the "Works".

1.2 The successful bidder will be expected to complete the Works within the time specified in Contract Agreement.


IB.2 Eligible Bidders
2.1 This Invitation for Bids is open to all bidders meeting the following requirements:
a. Duly licensed/registered by Indonesian authorities.
b. Previously not black-listed by the Embassy of the Islamic Republic of Pakistan, Jakarta.


IB.3 One Bid per Bidder
3.1 Each bidder shall submit only one bid either by himself, or as a partner in a joint venture. A bidder who submits or participates in more than one bid will be disqualified.


IB.4 Cost of Bidding
4.1 The bidders shall bear all costs associated with the preparation and submission of their respective bids and the Embassy of the Islamic Republic of Pakistan, Jakarta will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.


IB.5 Site Visit
The bidders and any of their personnel or agents, upon written request, will be granted permission by the Embassy of the Islamic Republic of Pakistan, Jakarta to enter upon the premises and lands for the purpose of such inspection of the site.

5.1 The bidders are advised to visit and examine the Site of Works and its surroundings and obtain for themselves on their own responsibility all information that may be necessary for preparing the bid and entering into a contract for repair and renovation works.


B. BIDDING DOCUMENTS

IB.6 Contents of Bidding Documents
6.1 The Bidding Documents, in addition to invitation for bids, are those stated below and should be read in conjunction with any Addenda issued hereafter.

1. Instructions to Bidders
2. Bidding Data
3. Form of Bid
4. Bill of Quantities
5. Conditions of Contract

6.2 The bidders are expected to examine carefully the contents of all the above documents. Failure to comply with the requirements of bid submission will be at the Bidder's own risk. Bids which are not substantially responsive to the requirements of the Bidding Documents will be rejected.


IB.7 Clarification of Bidding Documents
7.1 Any prospective bidder requiring any clarification (s) in respect of the Bidding Documents may notify the Embassy of the Islamic Republic of Pakistan, Jakarta in writing at the latter's address indicated in the Invitation for Bids. The Embassy of the Islamic Republic of Pakistan, Jakarta will respond to any request for clarification. Copies of the Embassy's response will be forwarded to all collectors of the Bidding Documents, including a description of the enquiry but without identifying its source.


IB.8 Amendment of Bidding Documents
8.1 At any time prior to the deadline for submission of bids, the Embassy of the Islamic Republic of Pakistan may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the Bidding Documents by issuing addendum.
8.2 Any addendum thus issued shall be part of the Bidding Documents pursuant hereof and shall be communicated in writing to all purchasers of the Bidding Documents. Prospective bidders shall acknowledge receipt of each addendum in writing to the Embassy of the Islamic Republic of Pakistan, Jakarta.
8.3 To afford prospective bidders reasonable time in which to take an addendum into account in preparing their bids, the Embassy of the Islamic Republic of Pakistan, Jakarta may extend the deadline for submission of bids.


C. PREPARATION OF BIDS

IB.9 Language of Bid
9.1 The bid and all correspondence and documents related to the bid exchanged by a bidder and the Embassy of the Islamic Republic of Pakistan shall be in the English. Supporting documents and printed literature furnished by the bidders may be in English or Bahasa Indonesia language.


IB.10 Documents Accompanying the Bid

10.1 Each bidder shall:
(i) Submit a Certificate in English authorizing the signatory of the bid to act for and on behalf of the bidder;
(ii) Current litigation information; and
(iii) Availability of critical equipment.


IB.11 Bid Prices

11.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for the whole of the Works as described in Bills of Quantities hereof, based on the unit rates and / or prices submitted by the bidder.

11.2 The bidders shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items against which no rate or price is entered by a bidder will not be paid for by the Embassy of the Islamic Republic of Pakistan, Jakarta when executed and shall be deemed covered by rates and prices for other items in the Bill of Quantities.

11.3 All duties, taxes and other levies payable by the Contractor under the Contract, or for any other cause, prior to the deadline for submission of bids shall be included in the rates and prices and the total Bid Price submitted by a bidder.


IB.12 Currencies of Bid and Payment
12.1 The unit rates and the prices shall be quoted by the bidder entirely in US dollars or Indonesian Rupiah. A bidder expecting to incur expenditures in other currencies for inputs to the Works supplied from outside the Indonesia (referred to as the "Foreign Currency Requirements") shall indicate the same in Bid.

12.2 The rates of exchange to be used by the bidder for currency conversion shall be the TT&OD Selling Rates published or authorized by the Central Bank of Indonesia.

12.3 For the purpose of payments, the exchange rates used in bid preparation shall apply for the duration of the Contract.


IB.13 Bid Validity

13.1 Bids shall remain valid for the period stipulated in the Bidding Data after the Date of Bid Opening.

13.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Embassy of the Islamic Republic of Pakistan may request that the bidders extend the period of validity for a specified additional period which shall in no case be more than the original bid validity period. The request and the responses thereto shall be made in writing. A bidder may refuse the request without forfeiting his Bid Security. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of his Bid Security for the period of the extension in all respects.


IB.14 Bid Security
14.1 Each bidder shall furnish, as part of his bid, a Bid Security in the amount stipulated in the Bidding Data in US dollars or an equivalent amount in a freely convertible currency.

14.2 The Bid Security shall be, at the option of the bidder, in the form of Deposit at Call or a Bank Guarantee issued by a Scheduled Bank Indonesia duly counter guaranteed by a Scheduled Bank in Indonesia or an insurance company.

14.3 Any bid not accompanied by an acceptable Bid Security shall be rejected by the Embassy of the Islamic Republic of Pakistan, Jakarta as non-responsive.

14.4 The bid securities of unsuccessful bidders will be returned as promptly as possible, but not later than the expiration of the period of Bid Validity.

14.5 The Bid Security of the successful bidder will be returned when the bidder has signed the Contract Agreement.

14.6 The Bid Security may be forfeited:

(a) If the bidder withdraws his bid except as provided in Sub-Clause 22.1;
(b) If the bidder does not accept the correction of his Bid Price pursuant to Sub-Clause 27.2 hereof; or
(c) In the case of successful bidder, if he fails within the specified time limit to sign the Contract Agreement.


IB.15 Alternate Proposals by Bidder
15.1 Should any bidder consider that he/she can offer any advantages to the Embassy of the Islamic Republic of Pakistan, Jakarta by a modification to the designs, specifications or other conditions, he may, in addition to his bid to be submitted in strict compliance with the Bidding Documents, submit any Alternate Proposal(s) containing (a) relevant design calculations; (b) technical specifications; (c) proposed methodology; and (d) any other relevant details / conditions, provided always that the total sum entered on the Form of Bid shall be that which represents complete compliance with the Bidding Documents.

15.2 Alternate Proposal(s), if any, of the lowest evaluated responsive bidder only may be considered by the Embassy of the Islamic Republic of Pakistan, Jakarta as the basis for the award of Contract to such bidder.


IB.16 Pre-Bid Meeting
16.1 The Embassy of the Islamic Republic of Pakistan, Jakarta may, on his own motion or at the request of any prospective bidder(s), hold a pre-bid meeting to clarify issues and to answer any questions on matters related to the Bidding Documents. The date, time and venue of pre-bid meeting, may be agreed between the Head of Chancery and the bidders. All prospective bidders or their authorized representatives shall be invited to attend such a pre-bid meeting.

16.2 The bidders are requested to submit questions, if any, in writing so as to reach the Embassy of the Islamic Republic of Pakistan before the proposed pre-bid meeting.

16.3 Any modification of the Bidding Documents hereof which may become necessary as a result of the pre-bid meeting shall be made by the Embassy of the Islamic Republic of Pakistan, Jakarta exclusively through the issue of an Addendum and not through the minutes of the pre-bid meeting.

16.4 Absence at the pre-bid meeting will not be a cause for disqualification of a bidder.


IB.17 Format and Signing of Bid
17.1 Bidders are particularly directed that the amount entered on the Form of Bid shall be for performing the Contract strictly in accordance with the Bidding Documents.

17.2 All appendices to Bid are to be properly completed and signed.

17.3 No alteration is to be made in the Form of Bid nor in the Appendices thereto except in filling up the blanks as directed. If any such alterations be made or if these instructions be not fully complied with, the bid may be rejected.

17.4 Each bidder shall prepare by filling out the forms completely and without alterations one (1) original and number of copies, specified in the Bidding Data, of the documents comprising the bid and clearly mark them "ORIGINAL" and "COPY" as appropriate. In the event of discrepancy between them, the original shall prevail.

17.5 The original and all copies of the bid shall be typed or written in indelible ink (in the case of copies, Photostats are also acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the bidder. All pages of the bid shall be initialed and stamped by the person or persons signing the bid.

17.6 The bid shall contain no alterations, omissions or additions, except to comply with instructions issued by the Employer, or as are necessary to correct errors made by the bidder, in which case such corrections shall be initialed by the person or persons signing the bid.

17.7 Bidders shall indicate in the space provided in the Form of Bid their full and proper addresses at which notices may be legally served on them and to which all correspondence in connection with their bids and the Contract is to be sent.

17.8 Bidders should retain a copy of the Bidding Documents as their file copy.


D. SUBMISSION OF BIDS

IB.18 Sealing and Marking of Bids
18.1 Each bidder shall submit his bid as under:

(a) ORIGINAL and each copy of the Bid shall be separately sealed and put in separate envelopes and marked as such.
(b) The envelopes containing the ORIGINAL and copies will be put in one sealed envelope and addressed / identified.

18.2 The inner and outer envelopes shall:

(a) be addressed to the Embassy of the Islamic Republic of Pakistan, Jakarta at the address provided in the Bidding Data;
(b) bear the name and identification number of the contract as defined in the Bidding Data; and
(c) provide a warning not to open before the time and date for bid opening, as specified in the Bidding Data.

18.3 In addition to the identification required in Sub- Clause 19.2 hereof, the inner envelope shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared "late" pursuant to Clause IB.21

18.4 If the outer envelope is not sealed and marked as above, the Embassy of the Islamic Republic of Pakistan, Jakarta will assume no responsibility for the misplacement or premature opening of the Bid.


IB.19 Deadline for Submission of Bids
19.1 (a) Bids must be received by the Embassy of the Islamic Republic of Pakistan, Jakarta at the address specified no later than the time and date stipulated in the Bidding Data.

(b) Bids with charges payable will not be accepted, nor will arrangements be undertaken to collect the bids from any delivery point other than that specified above. Bidders shall bear all expenses incurred in the preparation and delivery of bids. No claims will be entertained for refund of such expenses.

(c) Where delivery of a bid is by mail and the bidder wishes to receive an acknowledgment of receipt of such bid, he shall make a request for such acknowledgment in a separate letter attached to but not included in the sealed bid package.
(d) Upon request, acknowledgment of receipt of bids will be provided to those making delivery in person or by messenger.

19.2 The Embassy of the Islamic Republic of Pakistan may, at its discretion, extend the deadline for submission of bids by issuing an amendment in which case all rights and obligations of the Embassy of the Islamic Republic of Pakistan and the bidders previously subject to the original deadline will thereafter be subject to the deadline as extended.


IB.20 Late Bids
20.1 (a) Any bid received by the Embassy of the Islamic Republic of Pakistan after the deadline for submission of bids will be returned unopened to such bidder.
(b) Delays in the mail, delays of person in transit, or delivery of a bid to the wrong office shall not be accepted as an excuse for failure to deliver a bid at the proper place and time. It shall be the bidder's responsibility to determine the manner in which timely delivery of his bid will be accomplished either in person, by messenger or by mail.


IB.21 Modification, Substitution and Withdrawal of Bids
21.1 Any bidder may modify, substitute or withdraw his bid after bid submission provided that the modification, substitution or written notice of withdrawal is received by the Embassy of the Islamic Republic of Pakistan, Jakarta prior to the deadline for submission of bids.

21.2 The modification, substitution, or notice for withdrawal of any bid shall be prepared, sealed, marked and delivered in accordance with the outer and inner envelopes additionally marked "MODIFICATION", "SUBSTITUTION" or "WITHDRAWAL" as appropriate.

21.3 No bid may be modified by a bidder after the deadline for submission of bids.

21.4 Withdrawal of a bid during the interval between the deadline for submission of bids and the expiration of the period of bid validity specified in the Form of Bid may result in forfeiture of the Bid Security.


E. BID OPENING AND EVALUATION

IB.22 Bid Opening
22.1 The Embassy of the Islamic Republic of Pakistan, Jakarta will open the bids, including withdrawals, substitution and modifications made, in the presence of bidders or their representatives who choose to attend, at the time, date and location stipulated in the Bidding Data. The bidders' representatives who are present shall sign a register evidencing their attendance.

22.2 Envelopes marked "MODIFICATION", "SUBSTITUTION" or "WITHDRAWAL" shall be opened and read out first. Bids for which an acceptable notice of withdrawal has been submitted shall not be opened.

22.3 The bidder's name, total Bid Price and price of any Alternate Proposal(s), any discounts, bid modifications, substitution and withdrawals, the presence or absence of Bid Security, and such other details as the Embassy of the Islamic Republic of Pakistan, Jakarta may consider appropriate, will be announced by the Head of Chancery of the Embassy of the Islamic Republic of Pakistan, Jakarta at the opening of bids.

22.4 The Head of Chancery of the Islamic Republic of Pakistan, Jakarta shall prepare minutes of the bid opening, including the information disclosed to those present.


IB.23 Process to be Confidential
3 23.1 Information relating to the examination, clarification, evaluation and comparison of bid and recommendations for the award of a contract shall not be disclosed to bidders or any other person not officially concerned with such process before the announcement of bid evaluation report. The announcement to all Bidders will include table(s) comprising read out prices, discounted prices, price adjustments made, final evaluated prices and recommendations against all the bids evaluated. Any effort by a bidder to influence the Embassy of Pakistan, Jakarta's processing of bids or award decisions may result in the rejection of such bidder's bid. Whereas any bidder feeling aggrieved may lodge a written complaint not later than fifteen (15) days after the announcement of the bid evaluation report; however mere fact of lodging a complaint shall not warrant suspension of the procurement process.


IB.24 Clarification of Bids
24.1 To assist in the examination, evaluation and comparison of bids, the Embassy of the Islamic Republic of Pakistan, Jakarta may, at its discretion, ask any bidder for clarification of his bid, including breakdowns of unit rates. The request for clarification and the response shall be in writing but no change in the price or substance of the bid shall be sought, offered or permitted except as required to confirm the correction of arithmetic errors discovered by the Embassy of the Islamic Republic of Pakistan, Jakarta in the evaluation of the bids.


IB.25 Examination of Bids and Determination of Responsiveness
25.1 Prior to the detailed evaluation of bids, the Embassy of the Islamic Republic of Pakistan, Jakarta will determine whether each bid is substantially responsive to the requirements of the Bidding Documents.

25.2 A substantially responsive bid is one which

(i) Meets the eligibility criteria;
(ii) Has been properly signed;
(iii) Accompanied by the required Bid Security;
(iv) Conforms to all the terms, conditions and specifications of the Bidding Documents, without material deviation or reservation.

A material deviation or reservation is one (i) which affect in any substantial way the scope, quality or performance of the Works; (ii) which limits in any substantial way, inconsistent with the Bidding Documents, the Embassy of the Islamic Republic of Pakistan's rights or the bidder's obligations under the Contract; or (iii) adoption/rectification whereof would affect unfairly the competitive position of other bidders presenting substantially responsive bids.

25.3 If a bid is not substantially responsive, it will be rejected by the Embassy of the Islamic Republic of Pakistan, Jakarta, and may not subsequently be made responsive by correction or withdrawal of the non-conforming deviation or reservation.


IB.26 Correction of Errors
26.1 Bids determined to be substantially responsive will be checked by the Embassy of the Islamic Republic of Pakistan for any arithmetic errors. Errors will be corrected by the Embassy of the Islamic Republic of Pakistan as follows:

(a) Where there is a discrepancy between the amounts in figures and in words, the amount in words will govern; and
(b) where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern, unless in the opinion of the Embassy of the Islamic Republic of Pakistan there is an obviously gross misplacement of the decimal point in the unit rate, in which case the line item total as quoted will govern and the unit rate will be corrected.

26.2 The amount stated in the Form of Bid will be adjusted by the Embassy of the Islamic Republic of Pakistan, Jakarta in accordance with the above procedure for the correction of errors and with the concurrence of the bidder, shall be considered as binding upon the bidder. If the bidder does not accept the corrected Bid Price, his Bid will be rejected, and the Bid Security shall be forfeited hereof.


IB.27 Evaluation and Comparison of Bids
27.1 The Embassy of the Islamic Republic of Pakistan, Jakarta will evaluate and compare only the Bids determined to be substantially responsive.

27.2 In evaluating the Bids, the Embassy of the Islamic Republic of Pakistan, Jakarta will determine for each Bid the evaluated Bid Price by adjusting the Bid Price as follows:

(a) Making any correction for errors;
(b) excluding Provisional Sums and the provision, if any, for contingencies in the Summary Bill of Quantities, but including competitively priced Day work; and
(c) Making an appropriate adjustment for any other acceptable variation or deviation.

27.3 The estimated effect of the price adjustment provisions of the Conditions of Contract, applied over the period of execution of the Contract, shall not be taken into account in Bid evaluation.

27.4 If the Bid of the successful bidder is seriously unbalanced in relation to the Embassy of the Islamic Republic of Pakistan, Jakarta's estimate of the cost of work to be performed under the Contract, the Embassy of the Islamic Republic of Pakistan, Jakarta may require the bidder to produce detailed price analyses for any or all items of the Bill of Quantities to demonstrate the internal consistency of those prices with the repair and renovation methods and schedule proposed. After evaluation of the price analyses, the Embassy of the Islamic Republic of Pakistan, Jakarta may require that the amount of the Performance Security (if any) set forth be increased at the expense of the successful bidder to a level sufficient to protect the Embassy of the Islamic Republic of Pakistan, Jakarta against financial loss in the event of default of the successful bidder under the Contract.


F. AWARD OF CONTRACT

IB.28 Award
28.1 The Embassy of the Islamic Republic of Pakistan, Jakarta will award the Contract to the bidder whose bid has been determined to be substantially responsive to the Bidding Documents and who has offered the lowest evaluated Bid Price, provided that such bidder has been determined to be eligible in accordance with the provisions and qualifications.
28.2 The Embassy of the Republic of Pakistan, Jakarta, at any stage of the bid evaluation, having credible reasons for or prima facie evidence of any defect in supplier's or contractor's capacities, may require the suppliers or contractors to provide information concerning their professional, technical, financial, legal or managerial competence whether already pre-qualified or not; provided that such qualification shall only be laid down after recording reasons therefore in writing. They shall form part of the records of that bid evaluation report.


IB.29 Embassy of the Islamic Republic's Right to Accept any Bid and to Reject any or all Bids
29.1 The Embassy of the Islamic Republic of Pakistan reserves the right to accept or reject any Bid, and to annul the bidding process and reject all bids, at any time prior to award of Contract, without thereby incurring any liability to the affected bidders or any obligation except that the grounds for rejection of all bids shall upon request be communicated to any bidder who submitted a bid, without justification of grounds. Rejection of all bids shall be notified to all bidders promptly.


IB.30 Notification of Award
30.1 Prior to expiration of the period of bid validity prescribed by the Embassy of the Islamic Republic of Pakistan, Jakarta, the Embassy of the Islamic Republic of Pakistan, Jakarta will notify the successful bidder in writing ("Letter of Acceptance") that his Bid has been accepted. This letter shall name the sum which the Embassy of the Islamic Republic of Pakistan, Jakarta will pay the Contractor in consideration of the execution and completion of the repair and renovation by the Contractor as prescribed by the Contract (hereinafter and in the Conditions of Contract called the "Contract Price").

30.2 No Negotiation with the bidder having evaluated as lowest responsive or any other bidder shall be permitted, however, Embassy of the Islamic Republic of Pakistan, Jakarta may have clarification meetings to get clarify any item in the bid evaluation report.

30.3 The notification of award and its acceptance by the bidder will constitute the formation of the Contract, binding the Embassy of the Islamic Republic of Pakistan, Jakarta and the bidder till signing of the formal Contract Agreement.


IB.32 Signing of Contract Agreement
32.1 The Embassy of the Islamic Republic of Pakistan, Jakarta will send the successful bidder the Contract Agreement in the form provided in the Bidding Documents, incorporating all agreements between the parties.
32.2 The formal Agreement between the Embassy of the Islamic Republic of Pakistan, Jakarta and the successful bidder shall be executed on receipt of the Contract Agreement by the successful bidder from the Embassy of the Islamic Republic of Pakistan, Jakarta.


IB.34 General Performance of the Bidders

The Embassy of the Islamic Republic of Pakistan, Jakarta reserves the right to obtain information regarding performance of the bidders on their previously awarded contracts/works. The Embassy of the Islamic Republic of Pakistan, Jakarta may in case of consistent poor performance of any Bidder as reported by the Embassy of the Islamic Republic of Pakistan, Jakarta of the previously awarded contracts, interalia, reject his bid and will black list the bidder.







Bidding Data


1.1 Bid Reference Number:
No. AC-12/2016

1.2 Name and address:
Embassy of the Islamic Republic of Pakistan, Jakarta, Jl. Mega Kuninagan, Barat Blok E 3.9, Kav, 5-8, Mega Kuningan, Jakarta Selatan 12950

1.3 Name of the Project & Summary of the Works:
Construction of store room: That includes the details as given in Bills of Quantities

1.4 Bid language:
English will be the bid language.

1.5 Furnish Technical Proposal:
The bidder to submit a technical proposal in sufficient detail to demonstrate the adequacy of the bid in meeting requirements for timely completion of the Works.

1.6 Amount of Bid Security:
The amount of the bid security is 2% of Bid Price.

1.7 Venue, time, and date of the pre-Bid meeting:
The Pre-bid meeting may take place concurrently with the site visit at the Embassy of the Islamic Republic of Pakistan, Jakarta on or before 17th January, 2017 during Office hours.

1.8 Number of copies of the Bid to be completed and returned:
One Original and two copies of the bid shall be submitted.

1.9 Address for the purpose of Bid submission:
The Embassy of the Islamic Republic of Pakistan, Jl. Mega Kuningan Barat Blok E-3.9, Kav 5-8, Mega Kuningan, Jakarta Selatan 12950.

1.10 Contact Name and Number:
Mr. Ali Mehmood,
Head of Chancery,
Embassy of the Islamic Republic of Pakistan,
Jakarta.

Phone: (021) 5785 1836
Fax: (021) 5785 1645


1.11 Deadline for submission of bids:
The bids may be submitted on or before 1400 hrs 17th January2017

1.12 Venue, time, and date of Bid opening:
The bids will be opened at 1430 hours on 17th January, 2017 at the Embassy of the Islamic Republic of Pakistan, Jl. Mega Kuningan Barat Blok E-3.9, Kav 5-8, Jakarta Selatan 12950.

1.13 Bid Validity period
Bid will be valid up to 31st January 2017.







FORM OF BID

Download Bid Form


Bid Reference No. AC-12/2016
(Construction of the store room of The Embassy)

To:
The Head of Chancery,
Embassy of the Islamic Republic of Pakistan, Jakarta


Gentleman,

1. Having examined the Bidding Documents including Instructions to Bidders, Bidding Data, and Conditions of Contract, Specifications, Site Visits and Bills of Quantities for the execution of the above-named Works, we, the undersigned, offer to execute and complete such Works and remedy any defects therein in conformity with the Conditions of Contract. Specifications/ Drawings/ Bills of Quantities and/or Addenda for the sum of US $ or IDR. _________________________________________________ (US$/IDR__________________________________________________________) or such other sum as may be ascertained in accordance with the said conditions.
2. We will complete the whole work in _____ days after signing the agreement.
3. We understand that all the Appendices attached hereto form part of this Bid.
4. We undertake, if our Bid is accepted, to commence the Works and to complete the whole of the Works comprised in the Contract within the time stated.
5. We agree to abide by this Bid for the period of ______ days from the date fixed for receiving the same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
6. Unless and until a formal Agreement is prepared and executed, this Bid, together with your written acceptance thereof, shall constitute a binding contract between us.
7. We do hereby declare that the Bid is made without any collusion, comparison of figures or arrangement with any other bidder for the Works.
8. We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this ___________day of________________20______

Signature: ________________________

in the capacity of _______duly authorized to sign Bids for and on behalf of ________________________________________________________
(Name of Bidder in Block Capitals)

(Seal)
Address:___________________________________________________________ __________________________________________________________________ __________________________________________________________________

Witness:

Signature: _____________________________

Name: ________________________________

Address. __________________________________________________________ ____________________________________________________________

Occupation______________________________



Appendix-A to Bid

BILL OF QUANTITIES

A. Preamble

1. The Bill of Quantities shall be read in conjunction with the Conditions of Contract, Specifications.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to provide a common basis for bidding. The basis of payment will be the actual quantities of work executed and measured by the Contractor and verified by the Officer In charge and valued at the rates and prices entered in the priced Bill of Quantities, where applicable, and otherwise at such rates and prices as the Officer In charge may fix as per the Contract.

3. The rates and prices entered in the priced Bills of Quantities shall, except insofar as it is otherwise provided under the Contract include all costs of Contractor's plant, labor , supervision, materials, execution, insurance, profit, taxes and duties, together with all general risks, liabilities and obligations set out or implied in the Contract. Furthermore all duties, taxes and other levies payable by the Contractor under the Contract, or for any other cause, as prior to deadline for submission of Bids, shall be included in the rates and prices and the total Bid Price submitted by the Bidder.

4. A rate or price shall be entered against each item in the priced Bills of Quantities, whether quantities are stated or not. The cost of items against which the Contractor will fail to enter a rate or price shall be deemed to be covered by other rates and prices entered in the Bill of Quantities.

5. The whole cost of complying with the provisions of the Contract shall be included in the items provided in the priced Bills of Quantities, and where no items are provided, the cost shall be deemed to be distributed among the rates and prices entered for the related items of the Works.

6. General directions and description of work and materials are not necessarily repeated nor summarized in the Bills of Quantities. References to the relevant sections of the Bidding Documents shall be made before entering prices against each item in the priced Bill of Quantities.

7. Provisional sums included and so designated in the Bills of Quantities shall be expended in whole or in part at the direction and discretion of the Officer In-charge.







CONDITIONS OF CONTRACT




No. AC-12/2016

1. GENERAL PROVISIONS

1.1 Definitions

The Contract

1.1.1 "Contract" means the Contract Agreement and the other documents listed in the Contract Data.

Persons 1.1.2 "Employer" means the person named in the Contract Data that is Head of Chancery of the Embassy of the Islamic Republic of Pakistan and the legal successors in title to this person, but not (except with the consent of the Contractor) any assignee.

1.1.3 "Contractor" means the person named in the Contract Data and the legal successors in title to this person, but not (except with the consent of the Employer) any assignee.

1.1.4 "Party" means either the Employer or the Contractor.
Dates, Times and Periods

1.1.5 "Commencement Date" meansthe date the Contract comes into effect.

1.1.6 "Day" means a calendar day.

1.1.7 "Time for Completion" means the time for completing the Works that is Thirty (30) days as stated in the Contract Data (or as extended under Sub-Clause 7.3), calculated from the Commencement Date. Money and Payments

1.1.8 "Cost" means all expenditure properly incurred (or to be incurred) by the Contractor, whether on or off the Site, including overheads and similar charges but does not include any allowance for profit. Other Definitions

1.1.9 "Contractor's Equipment" means all machinery, apparatus and other things required for the execution of the Works but does not include Materials or Plant intended to form part of the Works.

1.1.10 "Country" means the Islamic Republic of Pakistan.

1.1.11 "Employer's Risks" means those matters listed in Sub-Clause 6.1.

1.1.12 "Force Majeure" means an event or circumstance which makes performance of a Party's obligations illegal or impracticable and which is beyond that Party's reasonable control.

1.1.13 "Materials" means things of all kinds (other than Plant) to be supplied and incorporated in the Works by the Contractor.

1.1.14 "Plant" means the machinery and apparatus intended to form or forming part of the Works.

1.1.15 "Site" means the places provided by the Employer where the Works are to be executed, and any other places specified in the Contract as forming part of the Site.

1.1.16 "Variation" means a change which is instructed by the Employer under Sub-Clause 10.1.

1.1.17 "Works" means any or all the works whether Supply, Installation, Construction etc. and design (if any) to be performed by the Contractor including temporary works and any variation thereof.

1.1.18 "Engineer" means the person notified by the Employer to act as Engineer for the purpose of the Contract and named as such in Contract Data.

1.2 Interpretation
Words importing persons or parties shall include firms and organizations. Words importing singular or one gender shall include plural or the other gender where the context requires.

1.3 Priority of Documents
The documents forming the Contract are to be taken as mutually explanatory of one another. If an ambiguity or discrepancy is found in the documents, the priority of the documents shall be in accordance with the order as listed in the Contract Data.

1.4 Law
The law of the Contract is the relevant Law of Islamic Republic of Pakistan.

1.5 Communications
All Communications related to the Contract shall be in English language.

1.6 Statutory Obligations
The Contractor shall comply with the Laws of Islamic Republic of Pakistan and shall give all notices and pay all fees and other charges in respect of the Works.


2. THE EMPLOYER

2.1 Provision of Site
The Employer shall provide the Site and right of access thereto at the times stated in the Contract Data.

2.2 Permits etc.
The Employer shall, if requested by the Contractor, assist him in applying for permits, licences or approvals which are required for the Works.

2.3 Engineer's/Employer's Instructions
The Contractor shall comply with all instructions given by the Employer or the Engineer, if notified by the Employer, in respect of the Works including the suspension of all or part of the Works.

2.4 Approvals
No approval or consent or absence of comment by the Engineer/Employer shall affect the Contractor's obligations.


3. ENGINEER'S/EMPLOYER'S REPRESENTATIVES

3.1 Authorized Person
The Employer shall appoint a duly authorized person to act for him and on his behalf for the purposes of this Contract. Such authorized person shall be duly identified in the Contract Data or otherwise notified in writing to the Contractor as soon as he is so appointed. In either case the Employer shall notify the Contractor, in writing, the precise scope of the authority of such authorized person at the time of his appointment.

3.2 Engineer's/Employer's Representative
The name and address of Engineer's/Employer's Representative is given in Contract Data. However the Contractor shall be notified by the Engineer/Employer, the delegated duties and authority before the Commencement of Works.


4.THE CONTRACTOR

4.1 General Obligations
The Contractor shall carry out the Works properly and in accordance with the Contract. The Contractor shall provide all supervision, labour, Materials, Plant and Contractor's Equipment which may be required.

4.2 Contractor's Representative
The Contractor shall appoint a representative at site on full time basis to supervise the execution of work and to receive instructions on behalf of the Contractor but only after obtaining the consent of the Employer for such appointment which consent shall not be unreasonable withheld by the Employer. Such authorized representative may be substituted/replaced by the Contractor at any time during the Contract Period but only after obtaining the consent of the Employer as aforesaid.

4.3 Subcontracting
The Contractor shall not subcontract the whole of the Works. The Contractor shall not subcontract any part of the Works without the consent of the Employer.

4.4 Performance Security
The Contractor shall furnish to the Employer within fourteen(14) days after receipt of Letter of Acceptance a Performance Security at the option of the bidder, in the form of Bank Draft or Bank Guarantee or an insurance company having alteast AA rating from PACRA/JCR for the amount and validity specified in Contract Data.


5. DESIGN BY CONTRACTOR

5.1 Contractor's Design
The Contractor shall carry out design to the extent specified, as referred to in the Contract Data. The Contractor shall promptly submit to the Engineer/Employer all designs prepared by him. Within fourteen(14) days of receipt the Engineer/Employer shall notify any comments or, if the design submitted is not in accordance with the Contract, shall reject it stating the reasons. The Contractor shall not construct any element of the Works designed by him within fourteen(14) days after the design has been submitted to the Engineer/Employer or which has been rejected. Design that has been rejected shall be promptly amended and resubmitted. The Contractor shall resubmit all designs commented on taking these comments into account as necessary.

5.2 Responsibility for Design
The Contractor shall remain responsible for his bided design and the design under this Clause, both of which shall be fit for the intended purposes defined in the Contract and he shall also remain responsible for any infringement of any patent or copyright in respect of the same. The Engineer/Employer shall be responsible for the Specifications and Drawings.


6. EMPLOYER'S RISKS

6.1 The Employer's Risks

The Employer's Risks are:-
a) war, hostilities (whether war be declared or not), invasion, act of foreign enemies, within the Country;

b) Rebellion, terrorism, revolution, insurrection, military or usurped power, or civil war, within the Country;

c) Riot, commotion or disorder by persons other than the Contractor's personnel and other employees including the personnel and employees of Sub-Contractors, affecting the Site and/or the Works;

d) Ionizing radiations, or contamination by radio-activity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such an assembly, except to the extent to which the Contractor/Sub-Contractors may be responsible for the use of any radio-active material;

e) Pressure waves caused by aircraft or other aerial devices travelling at sonic or supersonic speeds;

f) Use or occupation by the Employer of any part of the Works, except as may be specified in the Contract;

g) late handing over of sites, anomalies in drawings, late delivery of designs and drawings of any part of the Works by the Employer's personnel or by others for whom the Employer is responsible;

h) A suspension under Sub-Clause 2.3 unless it is attributable to the Contractor's failure; and

i) Physical obstructions or physical conditions other than climatic conditions, encountered on the Site during the performance of the Works, for which the Contractor immediately notified to the Employer and accepted by the Employer.


7. TIME FOR COMPLETION

7.1 Execution of the Works

The Contractor shall commence the Works on the Commencement Date and shall proceed expeditiously and without delay and shall complete the Works, subject to Sub-Clause 7.3 below, within the Time for Completion.

7.2 Programme

Within the time stated in the Contract Data, the Contractor shall submit to the Engineer/Employer a programmme for the Works in the form stated in the Contract Data.
7.3 Extension of Time

The Contractor shall, within such time as may be reasonable under the circumstances, notify the Employer of any event(s) falling within the scope of Sub-Clause 6.1 or 10.3 of these Conditions of Contract and request the Employer for a reasonable extension in the time for the completion of Works. Subject to the aforesaid, the Employer shall determine such reasonable extension in the time for the completion of Works as may be justified in the light of the details/particulars supplied by the Contractor in connection with the such determination by the Employer within such period as may be prescribed by the Employer for the same; and the Employer shall extend the Time for Completion as determined.
7.4 Late Completion

If the Contractor fails to complete the Works within the Time for Completion, the Contractor's only liability to the Employer for such failure shall be to pay the amount stated in the Contract Data for each day for which he fails to complete the Works.


8. TAKING-OVER

8.1 Completion

The Contractor may notify the Employer when he considers that the Works are complete.


9. REMEDYING DEFECTS

9.1 Remedying Defects
The Contractor shall for a period stated in the Contract Data from the date of issue of the Certificate of Completion carry out, at no cost to the Employer, repair and rectification work which is necessitated by the earlier execution of poor quality of work or use of below specifications material in the execution of Works and which is so identified by the Employer/Engineer in writing within the said period. Upon expiry of the said period, and subject to the Contractor's faithfully performing his aforesaid obligations, the Employer/Engineer shall issue a Maintenance Certificate whereupon all obligations of the Contractor under this Contract shall come to an end.

Failure to remedy any such defects or complete outstanding work within a reasonable time shall entitle the Employer to carry out all necessary works at the Contractor's cost. However, the cost of remedying defects not attributable to the Contractor shall be valued as a Variation.

9.2 Uncovering and Testing
The Employer may give instruction as to the uncovering and/or testing of any work. Unless as a result of an uncovering and/or testing it is established that the Contractor's design, Materials, Plant or workmanship are not in accordance with the Contract, the Contractor shall be paid for such uncovering and/or testing as a Variation in accordance with Sub-Clause 10.2.


10. VARIATIONS AND CLAIMS

10.1 Right to Vary
The Employer/Engineer may issue Variation Order(s) in writing. Where for any reason it has not been possible for the Employer/Engineer to issue such Variations Order(s), the Contractor may confirm any verbal orders given by the Employer/Engineer in writing and if the same are not refuted/denied by the Employer/Engineer within seven (7) days of the receipt of such confirmation the same shall be deemed to be a Variation Orders for the purposes of this Sub-Clause.

10.2 Valuation of Variations
Variations shall be valued as follows:

a) at a lump sum price agreed between the Parties, or

b) where appropriate, at rates in the Contract, or

c) in the absence of appropriate rates, the rates in the Contract shall be used as the basis for valuation, or failing which

d) at appropriate new rates, as may be agreed or which the Employer considers appropriate, or

e) if the Employer so instructs, at day work rates set out in the Contract Data for which the Contractor shall keep records of hours of labour and Contractor's Equipment, and of Materials, used.

10.3 Early Warning
The Contractor shall notify the Employer in writing as soon as he is aware of any circumstance which may delay or disrupt the Works, or which may give rise to a claim for additional payment.

To the extent of the Contractor's failure to notify, whichresults to the Engineer/Employer being unable to keep all relevant records or not taking steps to minimise any delay, disruption, or Cost, or the value of any Variation, the Contractor's entitlement to extension ofthe Time for Completion or additional payment shall be reduced/rejected.

10.4. Valuation of Claims
If the Contractor incurs Cost as a result of any of the Employer's Risks, the Contractor shall be entitled to the amount of such Cost. If as a result of any Employer's Risk, it is necessary to change the Works, this shall be dealt with as a Variation subject to Contractor's notification for intention of claim to the Employer within fourteen (14) days of the occurrence of cause.

10.5 Variation and Claim Procedure
The Contractor shall submit to the Employer an itemised make-up of the value of variations and claims within twenty eight (28) days of the instruction or of the event giving rise to the claim. The Employer shall check and if possible agree the value. In the absence of agreement, the Employer shall determine the value.


11. CONTRACT PRICE AND PAYMENT

11.1 (a) Terms of Payments
Payment of Contract Price shall be made in the following manners:

i. Twenty Five Percent (25%) of Contract Price shall be paid after start of work (Mobilization charges).

ii. Twenty five (25%) shall be paid on satisfactory completion of 50% of the total work.

iii. Twenty five (25%) shall be paid on the date of issuance of Certificate of Completion,

iv. Twenty percent (25%) shall be paid after 30 days of issuance of Certificate of Completion.

v. No any advancement payment will be made

(b) Valuation of the Works

The Works shall be valued as provided for in the Contract Data, subject to Clause 10.

11.2 Interim Payments
Within a period not exceeding seven (7) days from the date of submission of a statement for interim payment by the Contractor, the Employer shall verify the same and within a period not exceeding thirty (30) days from the said date of submission by the Contractor, the Employer shall pay to the Contractor the sum verified by the Employer/Engineer less retention money at the rate stated in the Contract Data.

11.3 Retention
Retention money shall be paid by the Employer to the Contractor within fourteen(14) days after either the expiry of the period stated in the Contract Data, or the remedying of notified defects, or the completion of outstanding work, all as referred to in Sub-Clause 9.1, whichever is the later.

11.4 Final Payment
Within twenty one (21) days from the date of issuance of the Maintenance Certificate the Contractor shall submit a final account and the Employer shall verify the same within fourteen (14) days from the date of submission and forward the same to the Employer together with any documentation reasonably required to enable the Employer to ascertain the final contract value.

Within sixty (60) days from the date of receipt of the verified final account from the Engineer/employer , the Employer shall pay to the Contractor any amount due to the Contractor. While making such payment the Employer may, for reasons to be given to the Contractor in writing, withhold any part or parts of the verified amount.

11.5 Currency
Payment shall be in the currency stated in the Contract Data.


12. DEFAULT


12.1 Default by Contractor
If the Contractor abandons the Works, refuses or fails to comply with a valid instruction of the Employer or fails to proceed expeditiously and without delay, or is, despite a written complaint, in breach of the Contract, the Employer may give notice referring to this Sub-Clause and stating the default.

If the Contractor has not taken all practicable steps to remedy the default within fourteen(14) days after receipt of the Employer's notice, the Employer may by a second notice given within a further twenty one(21) days, terminate the Contract. The Contractor shall then demobilise from the Site leaving behind any Contractor's Equipment which the Employer instructs, in the second notice, to be used for the completion of the Works at the risk and cost of the Contractor.

12.2 Defaults by Employer
If the Employer fails to pay in accordance with the Contract, or is, despite a written complaint, in breach of the Contract, the Contractor may give notice referring to this Sub-Clause and stating the default. If the default is not remedied within fourteen (14) days after the Employer's receipt of this notice, the Contractor may suspend the execution of all or parts of the Works.

If the default is not remedied within twenty eight (28) days after the Employer's receipt of the Contractor's notice, the Contractor may by a second notice given within a further twenty one (21) days, terminate the Contract. The Contractor shall then demobilise from the Site.

12.3 Insolvency
If a Party is declared insolvent under any applicable law, the other Party may by notice terminate the Contract immediately. The Contractor shall then demobilise from the Site leaving behind, in the case of the Contractor's insolvency, any Contractor's Equipment which the Employer instructs in the notice is to be used for the completion of the Works.

12.4 Payment upon Termination
After termination, the Contractor shall be entitled to payment of the unpaid balance of the value of the Works executed and of the Materials and Plant reasonably delivered to the Site, adjusted by the following:

a) any sums to which the Contractor is entitled under Sub-Clause 10.4,

b) any sums to which the Employer is entitled,

c) if the Employer has terminated under Sub-Clause 12.1 or 12.3, the Employer shall be entitled to a sum equivalent to twenty percent(20%) of the value of parts of the Works not executed at the date of the termination, and

d) if the Contractor has terminated under Sub-Clause 12.2 or 12.3,the Contractor shall be entitled to the cost of his demobilisation together with a sum equivalent to ten percent(10%) of the value of parts of the Works not executed at the date of termination.

The net balance due shall be paid or repaid within twenty eight(28) days of the notice of termination.


13. RISKS AND RESPONSIBILITIES

13.1 Contractor's Care of the Works
Subject to Sub-Clause 9.1, the Contractor shall take full responsibility for the care of the Works from the Commencement Date until the date of the Employer's/Engineer's issuance of Certificate of Completion under Sub-Clause 8.2. Responsibility shall then pass to the Employer. If any loss or damage happens to the Works during the above period, the Contractor shall rectify such loss or damage so that the Works conform with the Contract.

Unless the loss or damage happens as a result of any of the Employer's Risks, the Contractor shall indemnify the Employer, or his agents against all claims loss, damage and expense arising out of the Works.


13.2 Force Majeure
If Force Majeure occurs, the Contractor shall notify the Engineer/Employer immediately. If necessary, the Contractor may suspend the execution of the Works and, to the extent agreed with the Employer demobilise the Contractor's Equipment.

If the event continues for a period of eighty four (84) days, either Party may then give notice of termination which shall take effect twenty eight (28) days after the giving of the notice.

After termination, the Contractor shall be entitled to payment of the unpaid balance of the value of the Works executed and of the Materials and Plant reasonably delivered to the Site, adjusted by the following:

a) any sums to which the Contractor is entitled under Sub-Clause 10.4,

b) the cost of his demobilization, and

c) less any sums to which the Employer is entitled.

The net balance due shall be paid or repaid within thirty five (35) days of the notice of termination.


14. RESOLUTION OF DISPUTES

14.1 Employer's Decision
If a dispute of any kind whatsoever arises between the Employer and the Contractor in connection with the Works, the matter in dispute shall, in the first place, be referred in writing to the HOC, with a copy to the other party. Such reference shall state that it is made pursuant to this Clause. No later than the twenty eight (28) days after the day on which he received such reference, the HOC shall give notice of his decision to the Employer and the Contractor.

Unless the Contract has already been repudiated or terminated, the Contractor shall, in every case, continue to proceed with the Work with all due diligence, and the Contractor and the Employer shall give effect forthwith to every such decision of the HOC unless and until the same shall be revised, as hereinafter provided in an arbitral award.

14.2 Notice of Dissatisfaction
If a Party is dissatisfied with the decision of the Employer/Engineer or if no decision is given within the time set out in Sub-Clause 15.1 here above, the Party may give notice of dissatisfaction referring to this Sub-Clause within fourteen (14) days of receipt of the decision or the expiry of the time for the decision. If no notice of dissatisfaction is given within the specified time, the decision shall be final and binding on the Parties. If notice of dissatisfaction is given within the specified time, the decision shall be binding on the Parties who shall give effect to it without delay unless and until the decision of the Employer/Engineer is revised by an arbitrator.

14.3 Arbitration
A dispute which has been the subject of a notice of dissatisfaction shall be finally settled as per provisions of Arbitration Act 1940 (Act No. X of 1940) and Rules made there under and any statutory modifications thereto. Any hearing shall be held at the place specified in the Contract Data and in the language referred to in Sub-Clause 1.5.


15 INTEGRITY PACT

15.1 If the Contractor or any of his Sub-Contractors, agents or servants is found to have violated or involved in violation of the Integrity Pact signed by the Contractor, then the Employer shall be entitled to:

(a) recover from the Contractor an amount equivalent to ten times the sum of any commission, gratification, bribe, finder's fee or kickback given by the Contractor or any of his Sub-Contractors, agents or servants;

(b) Terminate the Contract; and

(b) Recover from the Contractor any loss or damage to the Employer as a result of such termination or of any other corrupt business practices of the Contractor or any of his Sub-Contractors, agents or servants.

On termination of the Contract under Sub-Para (b) of this Sub-Clause, the Contractor shall demobilize from the Site leaving behind Contractor's Equipment which the Employer instructs, in the termination notice, to be used for the completion of the Works at the risk and cost of the Contractor. Payment upon such termination shall be made under Sub-Clause 12.4, in accordance with Sub-Para (c) thereof, after having deducted the amounts due to the Employer under Sub-Para (a) and (c) of this Sub-Clause


FORM OF CONTRACT AGREEMENT

Download Contract Form


No. AC-12/2016


THIS CONTRACT AGREEMENT (hereinafter called the "Agreement") made on the ____________between The Embassy of the Islamic Republic of Pakistan, Jakarta, Indonesia (hereinafter called the "Employer") of the one part and _________ (hereinafter called the "Contractor") of the other part.

WHEREAS the Employer is desirous that certain Works, viz Repair /reconstruction of the Dome of the Embassy of the Islamic Republic Pakistan should be executed by the Contractor and has accepted a Bid by the Contractor for the execution and completion of such Works and the remedying of any defects therein.


NOW this Agreement witness the as follows:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents after incorporating addenda, if any except those parts relating to Instructions to Bidders, shall be deemed to form and be read and construed as part of this Agreement, viz:

(a) The Letter of Acceptance;
(b) The completed Form of Bid along with Schedules to Bid;
(c) Conditions of Contract & Contract Data;
(d) The priced Schedule of Prices;

3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy defects therein in conformity and in all respects within the provisions of the Contract.

4. The Employer hereby covenants to pay the Contractor, in consideration of the execution and completion of the Works as per provisions of the Contract, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.


IN WITNESS WHEREOF the parties hereto have caused this Contract Agreement to be executed on ___________________before written in accordance with their respective laws.


Signature of the Contactor

(Seal)
Signature of the Employer,

Head of Chancery,

The Embassy of the Islamic Republic of Pakistan, Jakarta

(Seal)
Signed, Sealed and Delivered in the presence of:

Witness-1

Witness-2







Bill of Quantities (BOQ)

Works: Construction of store room in the Embassy

Location: Embassy of the Islamic Republic of Pakistan. JL. Mega Kuningan Barat Blok E.3.9 , Kav 5-8, Mega Kuningan, Jakarta Selatan 12950.


No

Details Of Work

Volume/ Quantity

Unit Price

Total Price

1

Mobilization, Demobilization, Cleaning, Marking, Preparation

1 Unit

 

 

2

Demolishing Pillars

2 Units

 

 

3

Making new Beams and Pillars

7 unit

 

 

4

Extension of Roof Concrete

17 Sqm

 

 

5

Making new brick wall

35 Sqm

 

 

6

New Sliding doors

2 Units

 

 

7

Breaking the existing floor and making New Ceramics tile floor

20 Sqm

 

 

8

Making Iron shelf

3 units (2 same size and 1 bigger)

 

 

9

Closing 2 windows on the side with wooden sheet and paint it

2 Units

 

 

10

Installation of False Ceiling

34 Sqm

 

 

11

Electricity Work

8 Lights bulbs
2 electricity boards

 

 

12

Rain Water Drainage pipes

2 units

 

 

13

Painting

70 Sqm

 

 

14

Removing the coconut trees

2 unit

 

 

15

Smoke detector and fire hydrant

1 unit each

 

 









Government of Pakistan
Parep Jakarta


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11 November, 2016

Sealed bids are invited for sale of Diplomatic car Toyota Lexus GS-300 A/T Model 2007 to Embassy of Pakistan Jl. Mega Kuningan Barat, Block E.3.9 Kav. 5-8, Jakarta Selatan 12950 as per following deadlines:

a. Bids along with copies of ID cards (KTP) or company documents should reach Embassy on or before December 5, 2016 on the address given below.

b. The interested bidders can visit the Embassy to inspect the car on request during working hours i.e. from 0900 to 1700 hrs in the Embassy of the Islamic Republic of Pakistan, Jakarta.

c. Embassy of the Islamic Republic of Pakistan reserves the right to reject /accept any bid(s).

d. Interested bidders can visit the site on request during working hours i.e. 0900 to 1700 hours

e. It may please be noted that the buyer would be required to fulfill the local government regulations with regard to payment of applicable duties to purchase the diplomatic car.

f. Bids received after the due date will not be accepted.


(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: pakembassyjakarta@gmail.com







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23 October, 2016

Sealed bids are invited for sale of Diplomatic car Toyota Lexus GS-300 A/T Model 2007 to Embassy of Pakistan Jl. Mega Kuningan Barat, Block E.3.9 Kav. 5-8, Jakarta Selatan 12950 as per following deadlines:

a. Bids along with copies of ID cards or company documents should reach Embassy on or before November 8,2016 on the address given below.

b. The interested bidders can visit the Embassy to inspect the car on request during working hours i.e. from 0900 to 1700 hrs in the Embassy of the Islamic Republic of Pakistan, Jakarta.

c. Embassy of the Islamic Republic of Pakistan reserves the right to reject /accept all/any bid(s).

d.Bids received after the due date will not be accepted.



(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: parepjakarta@mofa.gov.pk







Government of Pakistan
Parep Jakarta


Tender Notice




25th November 2015

Sealed tenders are invited from reputable and registered firms/contractors, registered with Income Tax and Sales Tax Department, for the repair /reconstruction of the Dome (Aprox. 100. M sq.) Of the Embassy of the Islamic Republic of Pakistan in Jakarta as per following datelines:

a. Tender documents (Instructions to bidder, Form of bid, Bill of quantities, Bidding data, Appendix to Bid) may be collected free of cost from the undersigned during the office hours (from 0900 hrs to 1700 hrs) from 1st December 2015.Bidding documents can also be downloaded from www.ppra.org.pk.

b. Duly completed documents ,prepared in accordance with the instructions in the bidding documents must reach on or before 10:00 A.M , 18th December 2015 to the undersigned

c. Bids will be opened in the presence of all bidders or their representatives on 18th December 2015 at 1100 hrs in the Embassy of the Islamic Republic of Pakistan, Jakarta

d. Interested bidders can visit the site on request during working hours i.e. 0900 to 1700 hours

e. Embassy of the Islamic Republic of Pakistan reserves the right to reject/accept all/any bid(s)

f. Bids received after the due date will not be accepted



(Ali Mehmood)
Head of Chancery
Embassy of the Islamic Republic of Pakistan

Jl. Mega Kuningan Barat, Blok E.3.9, Kav. 5-8, Mega Kuningan, Jakarta Selatan 12950
Ph: (021) 57851836-7
Fax: (021) 57851645
E-mail: pakembassyjakarta@gmail.com


Bidding Data

1.1 Bid Reference Number:

No. AC-10/2015

1.2 Name and address:

Embassy of the Islamic Republic of Pakistan, Jakarta, Jl. Mega Kuninagan, Barat Blok E 3.9, Kav, 5-8, Mega Kuningan, Jakarta Selatan 12950

1.3 Name of the Project & Summary of the Works:

Repair/Reconstruction of Dome of the Embassy: That includes the details as given in Bills of Quantities

1.4 Bid language:

Only English will be the bid language.

1.5 Furnish Technical Proposal:

The bidder to submit a technical proposal in sufficient detail to demonstrate the adequacy of the bid in meeting requirements for timely completion of the Works.

1.6 Amount of Bid Security:

The amount of the bid security is i-e US$ 300/-

1.7 Venue, time, and date of the pre-Bid meeting:

The Pre-bid meeting may take place concurrently with the site visit at the Embassy of the Islamic Republic of Pakistan, Jakarta on or before 18th December during Office hours.

1.8 Number of copies of the Bid to be completed and returned:

One Original and two copies of the bid shall be submitted.

1.9 Address for the purpose of Bid submission:

The Embassy of the Islamic Republic of Pakistan, Jl. Mega Kuningan Barat Blok E-3.9, Kav 5-8, Mega Kuningan, Jakarta Selatan 12950.

1.10 Contact Name and Number:

Mr. Ali Mehmood, Head of Chancery, Embassy of the Islamic Republic of Pakistan, Jakarta.

Phone: (021) 5785 1836

Fax: (021) 5785 1645

1.11 Deadline for submission of bids:

The bids may be submitted on or before 18th December 2015

1.12 Venue, time, and date of Bid opening:

The bids will be opened at 1100 hours on 18th December 2015 at the Jinnah Hall of the Embassy of the Islamic Republic of Pakistan, Jl. Mega Kuningan Barat Blok E-3.9, Kav 5-8, Jakarta Selatan 12950.

1.13 Bid Validity period

Bid will be valid up to 18th December 2015.